How do I archive emails in Microsoft Exchange?

By eliminating the need for personal store (.pst) files and allowing you to meet your organization’s message retention and eDiscovery requirements, In-Place Archiving allows you to restore control of your organization’s messaging data. Users who have archiving turned on can save emails in an archive mailbox that can be accessed using Microsoft Outlook and Outlook on the web.

How can your business benefit from email archiving?

Businesses can often archive their email in one of three ways: store everything, rely on individuals to archive emails, or utilize an email archiving solution.

Keeping each email is pointless, as it merely adds to the cost and length of the e-discovery process. It’s also not a good idea to rely on users to archive their own emails. If they forget or are uninformed of what they need to preserve, your company will be held liable if the email is required for litigation or audit purposes. On the other hand, an email archiving system archives, stores, and retains emails for you automatically.

1. Reduced storage requirements

When email data is kept on live servers, performance suffers as the server becomes overburdened. The only other options are to delete emails entirely (which is not a good idea because vital material can be gone permanently) or to save them somewhere else. The mails will be moved from your inbox to the archive folder once archived. If you receive a reply to those emails in the future, they will be returned to your inbox immediately.


Email archiving, depending on the backup solutions you already have in place, can help speed up the process of restoring your data. This is due to the fact that archived data takes up less storage space. Furthermore, because the mail server’s data burden is reduced, recovering non-archived emails becomes faster and easier.

Prevents users from losing data

Users can easily delete crucial emails, either mistakenly or intentionally, and the majority of employees frequently delete emails between backups, and in some cases the whole inbox, putting your firm at danger of losing critical data. By automatically saving and preserving all emails, an email archiving service can remove these dangers.

How to archive emails in Microsoft exchange?

Open the Microsoft Exchange Admin Center with the administrator credentials. Navigate to Recipients > Mailboxes. Select the desired mailbox and see the details in the rightmost pane. Under In-Place Archive section, click Enable option to enable archive to that mailbox.

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